OUR EXHIBITION
A medical exhibition runs concurrently with the scientific programme, acting as a hub of networking and interaction between the delegates and sponsors. The space creates a unique avenue for direct communication, personal interaction and product display. Situated in Exhibition Halls 1&2 at Te Pae, the exhibition includes the catering area, feature displays and exhibition stands ensuring delegates continually frequent the area throughout the day.
The Exhibition will open with the Welcome Reception on Tuesday 25 October 2022, 5.00pm – 7.00pm.
Morning Teas, Lunches, Afternoon Teas and Welcome Reception refreshments (as scheduled in the programme) will be served in the Exhibition Hall.
A medical exhibition runs concurrently with the scientific programme, acting as a hub of networking and interaction between the delegates and sponsors. The space creates a unique avenue for direct communication, personal interaction and product display. Situated in Exhibition Halls 1&2 at Te Pae, the exhibition includes the catering area, feature displays and exhibition stands ensuring delegates continually frequent the area throughout the day.
The Exhibition will open with the Welcome Reception on Tuesday 25 October 2022, 5.00pm – 7.00pm.
Morning Teas, Lunches, Afternoon Teas and Welcome Reception refreshments (as scheduled in the programme) will be served in the Exhibition Hall.
EXHIBITION OPEN HOURS
Tuesday 25 October 2022 - 5:00pm - 7:00pm | Welcome Reception
Wednesday 26 October 2022 - 7:00am - 3:30pm
Thursday 27 October 2022 - 7:00am - 1:30pm
Friday 28 October 2022 - 7:30am - 1:30pm
Tuesday 25 October 2022 - 5:00pm - 7:00pm | Welcome Reception
Wednesday 26 October 2022 - 7:00am - 3:30pm
Thursday 27 October 2022 - 7:00am - 1:30pm
Friday 28 October 2022 - 7:30am - 1:30pm
EXHIBITION PACK IN SCHEDULE
Due to Health & Safety requirements, exhibitors will not be granted access to the exhibition area prior to these times, unless authorised by the Conference Organisers.
Tuesday 25 October 2022 - 6:30am - 1:00pm Custom Build & Pre-Fabricated Stand Construction
Tuesday 25 October 2022 - 1:00pm - 5:00pm Exhibitors Access for Set-Up
Due to Health & Safety requirements, exhibitors will not be granted access to the exhibition area prior to these times, unless authorised by the Conference Organisers.
Tuesday 25 October 2022 - 6:30am - 1:00pm Custom Build & Pre-Fabricated Stand Construction
Tuesday 25 October 2022 - 1:00pm - 5:00pm Exhibitors Access for Set-Up
EXHIBITION PACK OUT SCHEDULE
Friday 28 October 2022 - 1:30pm - 5:00pm | Exhibitors Pack Down
Friday 28 October 2022 - 5:00pm - 7:00pm | Custom & PreFabricated Stand Deconstruction
Friday 28 October 2022 - 1:30pm - 5:00pm | Exhibitors Pack Down
Friday 28 October 2022 - 5:00pm - 7:00pm | Custom & PreFabricated Stand Deconstruction
FURNITURE & EQUIPMENT HIRE
If you wish to hire extra furniture for your stand please get in touch with our exhibition providers:
Peek Christchurch, Anesu Maforimbo, anesu.m@peek.co.nz, 021 977 681
If you wish to hire extra furniture for your stand please get in touch with our exhibition providers:
Peek Christchurch, Anesu Maforimbo, anesu.m@peek.co.nz, 021 977 681
- Deadline for furniture orders = Friday 21st October 2022
- Deadline for graphics = 7th October 2022
- Deadline for custom stand work = 9th September 2022
DELIVERIES
To enable us to monitor all parcels coming into the venue for your event, please complete and attach a copy of the Delivery Label (downloadable above) to every box/piece being sent to the hotel.
To enable us to monitor all parcels coming into the venue for your event, please complete and attach a copy of the Delivery Label (downloadable above) to every box/piece being sent to the hotel.
Deliveries will only be accepted between the hours of 8.00am and 4.00pm, Monday to Friday.
BOXES/MATERIALS ETC WILL NOT BE ACCEPTED MORE THAN 2 WORKING DAYS PRIOR TO THE EVENT DATE.
BOXES/MATERIALS ETC WILL NOT BE ACCEPTED MORE THAN 2 WORKING DAYS PRIOR TO THE EVENT DATE.
- Should your deliveries require Customs Clearance, this must be arranged in advance and the venue cannot be held responsible for clearing any packages. For more information on this please check New Zealand customs website directly: https://www.customs.govt.nz/business/import/
- The venue does not accept responsibility for the loss or damage of any materials accepted/stored by the venue.
COLLECTIONS
- All packages must be labelled and collected on the first business day after the events conclusion. After this time the venue cannot be held responsible for storage of any item, or damage or loss to items.
- Please leave your labelled packages at your exhibition stand and the venue will take these packages to the loading bay ready for collection the following business day.
- Packages must be sealed and properly addressed detailing the below information:
- Contact name and contact number of sender
- Number of boxes in delivery (i.e 1 of 3 / 2 of 3 …etc)
- Any items not picked up 14 working days after the event will no longer be stored and will be disposed of.
- Any items which are left at your stand and not labelled for collection, will be treated as rubbish and disposed of accordingly by the venue (recycling where possible).
STORAGE
There is limited storage available at the venue. It is important that all boxes to be stored are clearly labelled.
There is limited storage available at the venue. It is important that all boxes to be stored are clearly labelled.
CAR PARKING
Te Pae Christchurch Convention Centre does not have an onsite parking facility. There are multiple off-street parking sites operated by either the Christchurch City Council or private operators (e.g. Wilsons). Additional parking is available at the following locations:
Hours: 7 days/week – 6am to 9pm
Hours: 7 days/week – 6:30am to Midnight
Hours: 7 days/week – 24 hours
Te Pae Christchurch Convention Centre does not have an onsite parking facility. There are multiple off-street parking sites operated by either the Christchurch City Council or private operators (e.g. Wilsons). Additional parking is available at the following locations:
- Hereford St Carpark 158 Hereford Street
Hours: 7 days/week – 6am to 9pm
- The Crossing Carpark 71 Lichfield Street
Hours: 7 days/week – 6:30am to Midnight
- Lichfield Street Carpark 33 Lichfield Street
Hours: 7 days/week – 24 hours
EMERGENCIES
- The venue has prescribed Fire and Evacuating policies and procedures in place to minimise damage and injury in the event of a fire or other emergencies.
- The venue is equipped with smoke and heat detectors, fire hose reels, fire extinguishers and a fire sprinkler system to prevent, detect and combat fires in the venue.
- Fire evacuation signs, fire hoses and fire alarm switches must remain visible and accessible at all times.
- If the alarm is activated, please evacuate the building immediately. and proceed to the assembly point.
- The assembly point is located outside the main entrance, at Oxford Terrace Main Entrance. Do not re-enter the venue unless declared safe by the fire department.
- Follow all instructions given by the designated Fire Warden/Duty Manager who will be wearing a high visibility jacket.
SMOKING POLICY
The venue has a no-smoking policy.
The venue has a no-smoking policy.
INTERNET
The venue has wireless internet available throughout.
The venue has wireless internet available throughout.
CANCELLATION POLICY
• Cancellations must be made in writing three months prior to the commencement of the Conference. In exceptional circumstances, the Organisers will be prepared to consider cancellation of this contract, but only if the following conditions are complied with:
• That the request for cancellation is submitted in writing;
• That the request is received at least three months prior to the Conference;
• That the reason given for the cancellation is, in the opinion of the Organisers, well founded;
• If the cancellation is accepted more than six months before the conference commences, the Organisers shall retain 10% of the contract price. If the cancellation is accepted between three to six months before the conference the Organisers shall retain 50%. If the cancellation is accepted within three months of the Conference then 100% of the contract price will be forfeited.
• If in the event of the Conference being cancelled for reasons beyond the control of the Organisers or the Sponsoring Company then the contract price is refundable less expenses already incurred.
• Cancellations must be made in writing three months prior to the commencement of the Conference. In exceptional circumstances, the Organisers will be prepared to consider cancellation of this contract, but only if the following conditions are complied with:
• That the request for cancellation is submitted in writing;
• That the request is received at least three months prior to the Conference;
• That the reason given for the cancellation is, in the opinion of the Organisers, well founded;
• If the cancellation is accepted more than six months before the conference commences, the Organisers shall retain 10% of the contract price. If the cancellation is accepted between three to six months before the conference the Organisers shall retain 50%. If the cancellation is accepted within three months of the Conference then 100% of the contract price will be forfeited.
• If in the event of the Conference being cancelled for reasons beyond the control of the Organisers or the Sponsoring Company then the contract price is refundable less expenses already incurred.
